Heed Your State & County Guideline
Some counties and states have their own guidelines for how offices should operate because of Covid. It will detail what you are supposed to do in your office and what is required for your county or state.
Here is the guideline for office workspaces in California
Based on your county and state, you might also have to print and visibly post signs by your doorway or outside of your office for Covid awareness.
Click here for signs you can print directly from the CDC.
Communicate with Your Employees and Let Your Employees Work From Home Whenever Possible.
Be sure to take the time to sit down and chat with each employee and see what their comfort level is. Whenever possible, encourage working from home.
Come Up with an Office Specific Plan
Many states like ours also require you to have a worksite plan. Come up with a plan including a scheduled daily sanitizing schedule. Once you do this, make sure to inform and educate your employees about your plan.
Check-in with attendants and employees
It’s important to get in touch with attendants and employees before their gigs to ensure that they are doing their part to stay safe. Your attendants represent your brand and you must consider their health and safety and how they affect guests at your events. Here are some basic questions you can ask them:
Attendants should stay home if they feel sick or if they have been around a family member or friend who has been sick and/or is not feeling well.
Equip Yourself with the Right Supplies
Keep a good supply of masks, gloves, hand sanitizers, cleaning supplies, and disinfectants with you. Be sure that they are handy all over your studio for quick access and use. It is important to ask employees and attendants to use hand sanitizer before they come into your studio and after they touch anything that could potentially carry germs.
Trick: Bleach and water are a great inexpensive solution to ensuring your space stays fully clean, just be sure to check the label on the bleach to make sure it is intended for disinfection. You can also use this CDC approved disinfectant supply list if you ever need guidance on what to buy.
Encourage “No Item Sharing” When Possible
This includes things like pens, staplers, notebooks, dry erase markers, desk space, file folders, computers, and anything else that can be assigned to individual workers and not shared. Not all businesses will be able to afford a zero-tolerance policy of shared work tools, but within reason limiting exposure to shared objects should be prioritized.
Invest in Automatic Hand Sanitizer Stations
We invested in automatic dispensers and have them located at our entrances and break areas. Using automatic hand sanitizer dispensers means that there is less cross-contamination. Make sure that your attendants and employees frequently sanitize or wash their hands.
Invest in a Touch-Free Thermometer
You can use a touch-free thermometer when employees and attendants arrive to ensure they don’t have a fever. If an employee shows any signs of fever, they need to be immediately sent home. This is required in our state and may be required in yours too!
Invest in UV Wands
We are using UV wands to sanitize our props both in our office and also at events. While the CDC says that the chance of surface transmission seems to be small, we are not taking chances. Visibly sanitizing props at events will only make clients and their guests feel safer and trust us more.
If anyone is interested, use this link to get a code for $25 off if you're spending $100+.
Keep a Large Supply of Disposable Masks
This is a basic to-do but very important. Keeping an extra set of masks in your studio is good for emergencies. For example, if a previously used mask is lost, breaks, or touches the floor. Your employees should also be prepared to wear a mask when not at their desks, when they are around other people, and when they are in communal areas as an extra safety measure.
Do Online or Virtual Meetings With All Clients
This is pretty self-explanatory, but whenever possible switch to online or virtual meetings with all your clients to minimize unnecessary visits to your office.
Reorganize Your Floor Plan
What can you do to your workspace that will maximize 6-foot distance between workers, customers, and visitors? Can you stagger workspaces? Adjust desks to point towards walls or office partitions? Place markers in commonly used areas? There are many options and you’ll need to determine what works best for your office space and workflow.
Enforce Social Distancing As Much As Possible
Adopting the recommended 6-feet minimum distance will keep employees and attendants comfortable while minimizing the spread. If possible, limit one person use for tight hallways so employees are not passing each other. If you’re interacting for any reason with another person, you should be using hand sanitizer immediately after and completely avoid touching your face until you are able to fully wash your hands with soap and warm water.
Develop a Regular Sanitizing Schedule
Assign a sanitizing schedule. We have an employee that cleans in the mornings and another who cleans in the afternoon. Spend 15 minutes disinfecting common surfaces. Be sure to clean surfaces such as doorknobs, tables, lights, lenses, cameras, and props. Clean anything that has been used to keep the area safe for you, your employees, your vendors, and your clients.
Close Off Any Meeting/Break Areas in Your Studio.
It’s safe to say that you should minimize contact between employees. Plan to close off your studio office where you would normally conduct meetings. Some states like ours also limit the use of shared breakrooms and recommend setting up break areas outside. Bathroom areas can still be open but should be disinfected regularly with the proper sanitizing products.
Switch to Disposable Cups, Utensils, Plates, and Bowls in your Breakroom
If you offer cups, utensils, plates and/or bowls in your breakroom, temporarily switch to disposables to limit cross-contamination between employees.
Dedicate a Drop Off Area for Deliveries
Dedicate a special area in the front area of your office for your mailman and deliveries so they don’t have to enter the main office area. They will also appreciate it! Or, if possible, you can choose to do a doorstep drop off and let them ring the doorbell and ditch!
Stay Home If You Feel Sick Or If You Have Been Around Someone Who May Be Sick
This tip is absolutely crucial. If you are not feeling well or have been around someone that is not feeling, do not take risks. Stay home and plan to refer to the CDC guidance for how to conduct a risk assessment of your potential exposure to the community. You should also encourage employees to stay home if they are feeling sick or have been in contact with someone who has been infected and/or is not feeling well. We encourage all our employees to get tested at free COVID testing sites if they have been exposed to someone with COVID.
Ultimately it is our responsibility to stop the spread of the virus. Let’s come together to get through this difficult time through responsible choices and logic. After all, such actions have the potential to save many lives. If you know someone would benefit from these tips, please share this with them.
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